Privacy Policy

Tech 9 Motorsport Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.tech9.ms and www.tech-9.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

  1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

  1. Information About Us

Our Site is owned and operated by Tech 9 Motorsport Ltd an Automotive Parts and Service Business registered in England under company number 4196326

Registered address: Hale Garage, Hale Road, Liverpool L24 5RB, United Kingdom

VAT number: GB811 4044 77

Data Protection Officer: Phil Hindley

Email address: ph@tech9.ms

Telephone number: +44 (0)151 4255911

Postal Address: Hale Garage, Hale Road, Liverpool L24 5RB, United Kingdom

  1. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

  1. What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

  1. What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

  1. a)The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15.
  2. b)The right to access the personal data we hold about you. Part 13 will tell you how to do this.
  3. c)The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
  4. d)The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we  Please contact us using the details in Part 15 to find out more.
  5. e)The right to restrict (i.e. prevent) the processing of your personal data.
  6. f)The right to object to us using your personal data for a particular purpose or purposes.
  7. g)The right to data portability. This means that, if you have provided personal data to us directly, we am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

  1. What Data Do We Collect?

Depending upon your use of Our Site, we may collect some or all of the following personal and non-personal data (please also see Part 14 on our use of Cookies and similar technologies

  • Name;
  • Address;
  • Email address;
  • Telephone number;
  • Business name;
  • Payment information;
  • IP address;
  • Web browser type and version;
  • Operating system;
  • A list of URLs starting with a referring site, your activity on OurSite, and the site you exit to;

  1. How Do You Use My Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for the following purposes:

  • Providing and managing your Account;
  • Providing and managing your access to our site;
  • Personalising and tailoring your experience on our site;
  • Supplying our products and services to you. Your personal details are required in order for us to enter into a contract with you.
  • Personalising and tailoring our products and services for you.
  • Communicating with you. This may include responding to emails or calls from you.
  • Supplying you with information by email and post that you have opted-in to (you may unsubscribe or opt-out at any time by clicking the unsubscribe button at the footer of the email, or contact us directly).

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone and post with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

Third Parties whose content appears on Our Site may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.

  1. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will, therefore, be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

  • Hard copies of transactions will be archived for six years;
  • Analyse email response data and delete nonaction after 5 years

  1. How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.

  1. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to one important exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

  1. How Can I Control My Personal Data?

11.1       In addition to your rights under the GDPR, set out in Part 5 when you submit personal data via Our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails

11.2       You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

  1. Can I Withhold Information?

You may access Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.

  1. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within two weeks and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

  1. How Do You Use Cookies?

Our Site does not currently store Cookies

  1. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request (SAR), please use the following details (for the attention of Phil Hindley):

Email address: ph@tech9.ms.

Telephone number: +44 (0) 151 4255911.

Postal Address: Hale Garage, Hale Road, Liverpool L24 5RB.

  1. Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

GDPR Policy for Tech 9 Motorsport Ltd – Porsche Specialist Sales and Service

Effective date: [Insert Effective Date]

1. Introduction

Tech 9 Motorsport Ltd (“Tech 9”) is committed to protecting the privacy and personal data of its customers, employees, suppliers, and other individuals who interact with the company. This GDPR Policy outlines how Tech 9 processes and protects personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.

2. Scope

This policy applies to all personal data processed by Tech 9, whether collected through its website, in person, or through other means.

3. Definitions

“Personal Data” Any information relating to an identified or identifiable natural person (data subject).
“Data Subject” An individual who can be identified directly or indirectly by reference to personal data.
“Processing” Any operation or set of operations performed on personal data, such as collection, recording, organization, storage, adaptation, retrieval, consultation, use, disclosure, erasure, or destruction.
“Data Controller” Tech 9, as the organization responsible for determining the purposes and means of processing personal data.
“Data Processor” Any third party or entity that processes personal data on behalf of Tech 9.

4. Data Collection

Tech 9 may collect and process the following types of personal data, subject to the individual’s consent or as required by law:

– Name, contact details, and address
– Date of birth
– Vehicle information (make, model, registration)
– Financial information (for payments and invoicing)
– Communications and interactions with Tech 9 (emails, calls, inquiries)
– Marketing preferences and consent

5. Purpose of Data Processing

Tech 9 will process personal data for the following purposes:

– Providing Porsche sales and servicing
– Customer communication and support
– Processing payments and invoicing
– Marketing and promotional activities (with explicit consent)
– Compliance with legal obligations

6. Lawful Basis for Processing

Tech 9 will only process personal data when it has a lawful basis to do so. The lawful bases for processing may include:

– The data subject’s consent for specific purposes
– The necessity to perform a contract with the data subject
– Compliance with a legal obligation
– Protection of vital interests
– Legitimate interests pursued by Tech 9, balancing the interests and rights of data subjects

7. Data Security

Tech 9 will implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. These measures will include:

– Access controls and restrictions
– Encryption of sensitive data
– Regular backups and disaster recovery procedures
– Employee training on data protection

8. Data Retention

Tech 9 will retain personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law. Once the retention period has ended, data will be securely deleted or anonymized.

9. Data Subject Rights

Data subjects have the following rights under GDPR:

– Right to access and obtain a copy of their personal data
– Right to rectify inaccurate or incomplete data
– Right to erasure (right to be forgotten)
– Right to restrict processing
– Right to data portability
– Right to object to processing, including direct marketing
– Right not to be subject to automated decision-making

10. Third-party Data Sharing

Tech 9 may share personal data with third-party service providers, business partners, and suppliers as necessary to provide its services and fulfil its obligations. Data will only be shared with entities that meet GDPR standards for data protection.

11. Cross-Border Data Transfers

If Tech 9 transfers personal data outside the European Economic Area (EEA), it will ensure adequate safeguards are in place to protect the data, such as using standard contractual clauses or relying on the Privacy Shield framework where applicable.

12. Data Breach Notification

In the event of a data breach that poses a risk to individuals’ rights and freedoms, Tech 9 will promptly notify the affected individuals and the relevant data protection authorities as required by law.

13. Updates to the GDPR Policy

Tech 9 may update this GDPR Policy from time to time to reflect changes in its data processing practices or to comply with legal requirements. The most recent version will be available on the Tech 9 website.

14. Contact Information

If you have any questions, concerns, or requests regarding your personal data or this GDPR Policy, please contact Tech 9’s Data Protection Officer at sales@tech9.ns

By using Tech 9’s services or interacting with the company, you agree to the terms and conditions of this GDPR Policy.